Draft for review. This page was prepared in good faith and has not yet been reviewed by a qualified legal adviser. RECRUITERCLICK LTD will update it following that review.
Our principles
We keep personal information only for as long as we need it for the purpose we collected it for, or for as long as the law requires. When information is no longer needed, we delete it securely. These periods are set according to the purpose of the information, any legal requirements, and the time within which a legal claim could be brought.
Retention periods
| Information | How long we keep it | Why |
|---|---|---|
| Candidate registrations and CVs submitted through the website | 12 months from submission, then deleted automatically | Long enough to consider candidates for relevant opportunities over a reasonable period, while keeping CVs reasonably up to date |
| Record of consent to emails about future opportunities | Kept with the candidate record. Removed if consent is withdrawn or the record is deleted | To show that consent was given and when |
| Contact and IT service enquiries | 24 months from receipt, then deleted automatically | To follow up on enquiries and keep a record of our correspondence |
| Records of candidates introduced to employers and the outcome | For the period agreed in the employer's terms of business, and no longer than needed to meet legal obligations and handle potential claims | To meet contractual and legal obligations and respond to queries or claims |
| Client contracts, invoices and accounting records | 6 years from the end of the financial year they relate to | Company and tax record-keeping requirements |
| Staff access logs for the administration area | 24 months, then deleted automatically. Logs contain record references, not CV contents | To keep a record of who accessed personal information |
| Website server logs | Kept for a short period by our hosting provider | To operate and secure the website |
How information is deleted
Our website system checks for expired records regularly and deletes candidate records, uploaded CV files and enquiries once their retention period ends. Copies held in backups are overwritten as part of the normal backup cycle.
Asking for earlier deletion
You can ask us to delete your information before the end of these periods by emailing info@recruiterclick.com. We will do so unless we need to keep it for a legal reason, in which case we will explain why.
Reviewing this policy
We review these retention periods at least once a year, and whenever our services or legal requirements change.