Privacy Policy

1. Introduction

Spell Job ("we", "us", "our") is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, share, and protect your information when you use our job board services at spelljob.com.

We are the data controller for the personal information we process, and we comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Information We Collect

2.1 Personal Information You Provide

• Registration Data: Name, email address, phone number, location, date of birth
• Professional Information: CV/resume, job title, experience, industry, salary expectations
• Account Data: Username, password, profile preferences
• Job Alert Preferences: Keywords, locations, job types, frequency settings
• Communication Data: Messages sent through our contact forms or customer service

2.2 Information We Collect Automatically

• Technical Data: IP address, browser type, device information, operating system
• Usage Data: Pages visited, time spent on site, clicks, search queries
• Cookie Data: Preferences, session information, analytics data

3. How We Use Your Information

3.1 Primary Purposes (Based on Legitimate Interest and Contract Performance)

• Providing job search and recruitment services
• Matching you with relevant job opportunities
• Facilitating connections between job seekers and employers
• Managing your account and providing customer support

3.2 Marketing Communications (Based on Explicit Consent)

Job Alerts: When you sign up for job alerts, you explicitly consent to receive:

• Email notifications about job opportunities matching your criteria
• Weekly job market updates and career advice
• Information about new features and services

Consent Details: Your consent is freely given, specific, informed, and unambiguous. You can withdraw consent at any time by clicking the unsubscribe link in emails or contacting us directly.

3.3 Other Lawful Purposes

• Legal compliance and regulatory requirements
• Fraud prevention and security monitoring
• Website analytics and service improvement
• Business operations and administrative purposes

4. Information Sharing and Disclosure

4.1 Employers and Recruiters

When you apply for jobs or make your profile searchable, we may share your information with:

• Direct employers posting job opportunities
• Licensed recruitment agencies
• Staffing companies and headhunters

4.2 Third-Party Service Providers

We work with trusted partners who help us operate our services:

• Email Service Providers: For sending job alerts and communications
• Analytics Services: Google Analytics (anonymized data)
• Cloud Storage: Secure hosting and data backup services
• Payment Processors: For employer billing (we don't store payment details)

4.3 Legal Requirements

We may disclose your information if required by law, court order, or regulatory authority.

5. Proof of Consent and Record Keeping

We maintain detailed records of consent including:

• What information was presented to you at the time of consent
• The exact wording of consent requests
• Date and time of consent
• IP address and browser information
• Method of consent (checkbox, form submission, etc.)

These records are kept for the duration of our relationship and for 7 years thereafter for legal compliance.

6. Your Rights Under UK GDPR

You have the following rights regarding your personal data:

• Right of Access: Request copies of your personal data
• Right of Rectification: Correct inaccurate or incomplete data
• Right of Erasure: Request deletion of your data
• Right to Restrict Processing: Limit how we use your data
• Right of Data Portability: Receive your data in a portable format
• Right to Object: Object to processing based on legitimate interests
• Right to Withdraw Consent: Remove consent for marketing communications

7. How to Opt-Out and Unsubscribe

You can stop receiving marketing communications at any time:

• Email: Click the "Unsubscribe" link in any email
• Account Settings: Update preferences in your user dashboard
• Contact Us: Email privacy@spelljob.com or call +44 20 7946 0958

Note: You may still receive essential service communications (account security, legal notices) even after opting out of marketing.

8. Data Security and Retention

8.1 Security Measures

• SSL encryption for data transmission
• Secure server infrastructure with regular updates
• Access controls and staff training
• Regular security audits and monitoring

8.2 Data Retention

• Active Accounts: Data retained while account is active
• Inactive Accounts: Data deleted after 3 years of inactivity
• Marketing Consent: Removed immediately upon unsubscribe
• Legal Records: Kept for 7 years for compliance purposes

9. International Data Transfers

Your data is primarily stored and processed in the UK. If we transfer data internationally, we ensure adequate protection through:

• Adequacy decisions by the UK government
• Standard Contractual Clauses (SCCs)
• Binding Corporate Rules where applicable

10. Cookies and Tracking

We use cookies and similar technologies for:

• Essential website functionality
• Performance analytics (with your consent)
• Marketing and advertising (with your consent)

You can manage cookie preferences through your browser settings or our cookie preference center.

11. Children's Privacy

Our services are not intended for individuals under 16 years of age. We do not knowingly collect personal information from children under 16.

12. Changes to This Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. We will notify you of significant changes via email or website notice.

13. Contact Us

For questions about this Privacy Policy or to exercise your rights:

14. Regulatory Authority

You have the right to lodge a complaint with the Information Commissioner's Office (ICO):

Website: ico.org.uk
Phone: 0303 123 1113